The inbox is the system
Customer files, due dates, clarifications, and supplier answers live across email threads and personal folders.
Machine shop quoting software
Stop rebuilding every quote from scratch.
RapidRFQ gives machine shops one controlled workflow for RFQ intake, CAD and drawing review, costing, supplier responses, approvals, and customer quotes.
Why quotes stall
The expensive part is rarely just arithmetic.
Experience does not scale
The fastest estimator knows which details matter, but the reasoning disappears when the quote leaves their desk.
Speed creates risk
Rushing a response can hide missing stock, an unresolved process, stale supplier pricing, or a drawing revision mismatch.
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One path from request to controlled quote
RapidRFQ turns the request into a structured job workspace. CAD, drawings, BOMs, customer requirements, process assumptions, supplier quotes, and commercial options stay tied to the same RFQ and revision.
The system does not ask a shop to surrender estimator judgment. Geometry analysis and document extraction produce evidence, cost drivers, and review flags. Your estimator confirms the material, routing, machine assumptions, timing, and customer-facing scope before approval.
- Structured intake and ownership
- Geometry and drawing review
- Estimator-controlled cost plan
- Approval and audit history
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Built around the work a real estimator has to finish
Milling, turning, sheet metal, structural stock, assemblies, purchased components, outside processing, and inspection all create different quoting risks. RapidRFQ keeps those differences explicit instead of flattening every part into a generic price formula.
Similar-job context, shop-specific machine profiles, routing templates, material price sources, supplier responses, and revision history give the estimator a repeatable starting point. Readiness checks keep unresolved inputs visible rather than burying them in a polished total.
- Milling and turning routes
- Sheet cutting, forming, and nesting
- Assembly and BOM reconciliation
- Supplier and purchased-item costing
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Local-first by design
RapidRFQ can run on a shop-controlled workstation or server with its application data, uploaded files, users, and backups stored locally. That makes it a practical fit for shops that do not want customer CAD moving through a mandatory multi-tenant quoting cloud.
Local-first does not mean isolated. Versioned quote APIs, vendor-neutral catalog feeds, supplier portals, customer intake, and signed customer quote links provide controlled ways to connect the workflow without turning every file into a cloud dependency.
- Shop-controlled deployment
- Local users and role boundaries
- Local backups and restore
- Integration-ready quote feed
Straight answers
What shop owners and estimators usually ask.
Does RapidRFQ automatically send prices?
No. RapidRFQ prepares and explains a quote plan, but an estimator reviews the commercial inputs and approval gates before customer release.
Can a small shop run it without a Linux team?
The product is designed for self-contained deployment, including a Windows bundle path. Windows distribution still requires target-machine qualification before broad release.
Is RapidRFQ available now?
RapidRFQ is onboarding paid, supervised pilot shops. Pilot onboarding includes shop configuration, historical-job calibration, and workflow qualification.
Test your current workflow
Bring the quote your team keeps rebuilding.
We’ll trace its files, decisions, outside costs, approvals, and handoffs against the RapidRFQ workflow.